Accounts Payable / Accounts Receivable / Financial Management

Fixed Assets / Purchase Orders / Cash Accounting / Sales Orders

The Accounts Payable module renders a complete solution to business accounts payable management by providing optimal control and planning of cash disbursements. Offering a choice of real-time or batch processing, Integrated Accounting System-AP features invoice entry on a single screen with automatic generation of general ledger transactions and complete flexibility in invoice distribution, including inter-company distributions and allocations. Automatically handles recurring payments, manual checks, one-time vendors and voiding of checks. A powerful search feature makes it easy to review a vendor's activity.


Enter and post individually or in batches for review before posting
Create and immediately pay manually
Enter multiple lines of distribution including intercompany distribution
Calculate prompt-payment discounts and discount dates
Monitor and prevent duplicate invoices
Set up recurring payments and create invoices on a regular basis from them
Hold specific invoices or all invoices for a vendor from check selection
Select for payment with a variety of selection criteria and view and modify on-line
View any invoice on file regardless of when it was entered or paid
View all invoices (open and paid) for a vendor quickly using an indexed search function


Print checks with a check-printing program, or manually type and enter them into the system
Instantly print one check at a time
Void a check and return the invoices to unpaid status
Void a range of checks
Reissue checks
Perform bank reconciliation of checks
Choose laser or continuous form checks


Generate complete reporting including vendor history analysis, cash requirements forecast, cash float and aging reports
Generate general ledger reconciliation report to balance Accounts Payable to the general ledger
Print a summary report by vendor of 1099 information
Complete 1099 processing and printing

AND MORE . . .

Perform user controlled purging
Interface with the Purchase Order and Financial Management modules
Assign general ledger accounts
Handle multiple bank accounts
Pay one-time vendors

Contact Database Technology, Inc.

PO Box 337, Kingston, OK 73439

Phone:  (580) 564-3947  email:

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